Handle incoming/outgoing mail (UPS, FedEx, packages), track all incoming deliveries.
Maintain catering schedule, place orders, order materials/supplies for jobs.
Manage office supplies and inventory; coordinate janitorial services and office upkeep.
Schedule equipment maintenance and track leases.
Maintain general office records and documentation.
Organize and maintain job files and purchase order records.
Assist with purchase order inbox and issuing PO numbers; maintain vendor records (W-9s, insurance certificates).
Run weekly job/operational reports and type letters, reports, and internal documents.
Support executives with scheduling, research, and special projects.
Maintain communication with vendors and customers.
Improve workflows / office efficiency processes.
Process accounts payable; invoice matching, code invoices, data entry.
Prepare A/P checks for mailing.
File paid invoices and maintain A/P records; maintain accurate financial documentation, ensure financial records align with purchase orders.
Assist with payroll; prepare and submit weekly timesheets.
Track and record company vehicle mileage.
Record job-related inventory/requisition costs and support job cost tracking through reports.
Qualifications:
Associate’s degree (A.A.) or equivalent from a two-year college or technical school; or six months to one year of related experience and/or training; or an equivalent combination of education and experience.
Proficient in Microsoft Office Suite (Word, Excel), Internet Explorer, and Spectrum software.
Strong verbal and written communication skills, with the ability to speak effectively before groups and draft professional correspondence and reports.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedural manuals.
Demonstrated ability to solve practical problems and interpret instructions in written, oral, diagram, or schedule form; comfortable working with mathematical concepts, including fractions, percentages, ratios, and basic geometry; familiarity with statistical inference and trigonometry is a plus.
Experience with accounts payable and payroll processes, including invoice coding, check preparation, and timesheet submission.
Strong organizational and multitasking abilities; capable of maintaining job files, vendor records, and office documentation with accuracy.
Experience in front desk operations, including switchboard management and visitor reception; skilled in handling mail logistics and shipping procedures (UPS, FedEx).
Discover exciting job opportunities in Wendell, North Carolina, with us! Nestled in the heart of Wake County, Wendell boasts a charming small-town atmosphere with a thriving economy and endless opportunities for professional development. Known for its historic downtown district, vibrant arts scene, and proximity to beautiful outdoor spaces like Robertson Millpond Preserve, Wendell offers a delightful blend of culture and nature. From savoring southern cuisine at local eateries to exploring art galleries and catching a performance at the Halle Cultural Arts Center, Wendell has something for everyone. Join us in Wendell and take your career to new heights in a place where work meets play!
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